Nova Expense Claim Form - Online Submission

Only those expense categories listed on the claim form will be accepted. Incorrect or partially completed claims will NOT be processed and will be returned. All original VAT receipts to support your expense claim must be posted.
NB: Only original receipts are accepted.
Receipts cannot be faxed and will be rejected. ALL receipts MUST be posted.

Use of a private car and motorcycle - mileage allowance is as follows:
All engine sizes first 10,000 business miles = 40p
All engine sizes over 10,000 business miles = 25p
Motorcycles = 24p per mile

When claiming mileage we require a MINIMUM of £15 worth of VAT receipts for every 100 miles claimed.
Please supply a valid V5 document the first time you make a mileage expenses claim and whenever you change vehicle.

NB. If submitting online expenses for any items requiring a receipt, the receipt must be scanned and e-mailed to Nova at the point of submission to enquiries@novaservices.co.uk. Please ensure your name and Nova reference are included in the e-mail to enable the receipts and the online submission to be matched up. If expenses for receiptable items are received without a receipt, we will NOT be able to process them.

Personal Details Vehicle details

First Name:

Middle Name:

Surname:

Nova Ref:

E-mail address:

Date of Birth

Car Motorcycle

Make

Model

CC

Registration no

Miles claimed

Miles claimed to date

Mileage details

Date (dd/mm/yyyy) End Client Worksite Start, finishing destination and reason for journey Odometer reading No. of miles Amount claimed (£)
        Totals

Meal Allowance

Date (dd/mm/yyyy) Meal Allowance - Include details Amount claimed (£)
 
Total claim (£)

Travel Details

Date (dd/mm/yyyy) Travel details - Include details of transport (i.e. train, bus, tube etc). Please exclude private car mileage - see overleaf for details Amount claimed (£)
 
Total claim (£)

Accommodation Details

Date from
(dd/mm/yyyy)

Date to
(dd/mm/yyyy)

Accommodation details for non-permanent address - Include details (i.e. dates stayed, proprietor, full address, telephone details etc Amount claimed (£)
 
   
Total claim (£)

Laundry Details

Date (dd/mm/yyyy) Outer protective clothing laundry allowance - maximum 2 items per day worked @ £2.20 per item Amount claimed (£)
 
Total claim (£)

Daily Allowance

Date (dd/mm/yyyy) Daily Allowance - only applicable if staying away from permanent home address overnight Amount claimed (£)
 
Total claim (£)

Tools Purchased

Date (dd/mm/yyyy) Tools Purchased Amount claimed (£)
 
Total claim (£)

Telephone Calls

Date (dd/mm/yyyy) Telephone - itemised bill must be included with business calls highlighted Amount claimed (£)
 
Total claim (£)

Professional Fees/Courses

Date (dd/mm/yyyy) Professional Fees/Courses Amount claimed (£)
 
Total claim (£)

Declaration

I declare that the above expenses were incurred wholly, exclusively and necessarily in the performance of my duties as an employee of Nova Business Support LLP. I have read and understood Nova's 'Tax Deductible Expenses Guidelines'. I confirm that the expenses I have claimed relate to a temporary assignment that will last less than 24 months at this location.

I confirm that I expect to work through Nova Business Support LLP on more than one temporary assignment
I confirm that I do not expect this to be my final assignment for Nova Business Support LLP

IMPORTANT

I confirm that any items requiring receipts, excluding mileage, have been e-mailed seperately to enquiries@novaservices.co.uk. I understand that without these receipts my claim will not be processed.
I confirm that ORIGINAL VAT receipts for mileage claims will follow in the post. My reference number will be noted on the reverse & will be stapled together. I understand that without these original receipts, future mileage claims may be rejected.

Double check the form to ensure you have filled it out correctly before sending.

Please do not click Submit more than once or this will delay your submission.

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